Email signature template

Instructions :

Using SPC’s internal Outlook email system:

1. Once you have filled in the Email signature template fields, press ‘Preview’
2. With your cursor, highlight the entire signature in the red box, below, and press 'Ctrl+C' to copy the new signature
3. Go to your Outlook (email) system, and create a new email
4. Click the 'Signature' icon in the top menu bar.
5. Click 'Signatures...' then 'New', and type in a name for the signature
6. Place the cursor in the large text field box, and paste the new signature, by pressing 'Ctrl+V'
7. Then press 'OK' to confirm the new signature text
8. The new signature is ready to use
9. To automatically have your signature inserted in new emails:
   1. Go to the ‘Signatures’ panel in step 5, above
   2. Go to the ‘Choose default signature’ box on the right of the ‘Signatures’ panel; in the ‘New messages’ box, select the new signature that you have just created from the drop-down list.

The email signature needs to be created separately in Office 365 (SPC’s web-based email system):

1. Click directly on this link to open the Office 365
2. Click on the cog-wheel symbol at the top right of the page (which opens the ‘Settings’ panel):
   1. Scroll to the bottom of the Settings panel, to ‘Your app settings’
   2. Click ‘Mail’, which opens the ‘Options’ panel’ on the left side of the screen
   3. Click on ‘Email signature’, under the ‘Layout bar, which takes you to the ‘Email signature’ tool
3. Copy your email signature that you have created in SPC’s internal Outlook system, above (e.g. by creating a new email that includes your email signature) – include the lines above and below the signature
4. Paste the new email signature into the text field box that appears in the Email signature tool in step 2.c., above [Place your cursor in the text field box, and paste the new signature by pressing 'Ctrl+V']
5. Choose your sending options, above the text panel
6. Click on ‘Save’.